Website and Application Development Terms and Conditions

Effective Date: April 1, 2026

Last Modified: April 1, 2026

Version: T4V-WAD-TC-2026-04.1

Applicability

1.1 Applicability

These Terms and Conditions apply only to website and application design, development, and delivery services provided by Tech for VIPs.

These Terms do not apply to consulting, advisory, management, hosting, or ongoing service engagements unless explicitly referenced in the applicable signed agreement.

1.2 Governing Relationship

These Terms and Conditions govern services only when incorporated into an applicable signed agreement.

If a conflict exists, the applicable signed agreement governs.

1.3 Acceptance

Execution of a signed agreement or submission of payment constitutes acceptance of these Terms.

1.4 Governing Law

This Agreement is governed by the laws of the Commonwealth of Virginia. Jurisdiction is limited to courts located in Fauquier County, Virginia.

1.5 Modifications

These Terms may be updated. The version in effect at the time of the signed agreement governs the engagement.

Service Delivery and Scope

2.1 Defined Scope of Work

All services are limited strictly to what is explicitly defined in the applicable signed agreement.

No work, deliverables, or responsibilities exist beyond what is expressly stated.

2.2 Change Requests

Any work outside the defined scope requires written approval.

Additional work is billed separately and may impact timelines.

2.3 Delivery Timing

Timelines are estimates and depend on:

  • Client input
  • Approval cycles
  • Availability of required materials

Delays caused by the Client extend delivery timelines and may require re-scoping and additional cost.

2.4 Service Level Agreement (SLA)

Tech for VIPs does not guarantee service availability, response times, or resolution times unless a Service Level Agreement is explicitly defined in the applicable signed agreement.

In the absence of a defined Service Level Agreement, no service performance commitments are provided.

Deliverables and Acceptance

3.1 Deliverables

Deliverables are defined in the applicable signed agreement.

Only items explicitly identified as deliverables are included.

3.2 Completion

A deliverable is considered complete when it has been made available to the Client for review.

3.3 Review Period

The Client has five (5) business days to review deliverables and provide feedback or request revisions.

3.4 Acceptance

If no feedback is provided within the review period, the deliverable is considered accepted.

Use of the deliverable in a live or operational environment constitutes acceptance.

3.5 Revisions

Revisions are limited to what is defined in the applicable signed agreement.

Requests outside of the defined revision scope require a separate agreement.

Client Responsibilities and Dependencies

4.1 Client Input

The Client must provide accurate, complete, and timely content, access, and direction required for delivery.

4.2 Content Ownership

The Client is responsible for ensuring all content, materials, and data provided are owned or properly licensed.

4.3 Third-Party Services

The Client is responsible for all third-party services not explicitly included in this agreement, including licensing, compliance, and ongoing costs.

4.4 System Use and Operations

The Client is responsible for how the system is used within their business, including internal processes, configurations, and outcomes.

4.5 System Changes and Modifications

Any modifications made to the system by the Client or third parties without approval from Tech for VIPs are the sole responsibility of the Client.

Tech for VIPs is not responsible for any issues, failures, or damages resulting from such changes.

Any work required to diagnose or remediate issues caused by unauthorized changes requires a separate agreement.

T4V Managed Infrastructure

5.1 Managed Environment

Systems are designed, built, and operated within Tech for VIPs managed infrastructure unless otherwise defined in the applicable signed agreement.

5.2 Included Responsibilities

When operating within Tech for VIPs managed infrastructure, Tech for VIPs is responsible for:

  • Hosting environment
  • System availability
  • Data backup
  • Security management
  • Technical maintenance

5.3 Scope of Responsibility

Responsibilities are limited to the systems, services, and components explicitly included in the applicable signed agreement.

5.4 Dependency on Managed Environment

System performance, stability, and security are dependent on operation within Tech for VIPs managed infrastructure.

5.5 Separation from Development Scope

Managed infrastructure is an ongoing service and is separate from project-based development services unless explicitly included in the applicable signed agreement.

Client-Managed Infrastructure

6.1 Opt-Out of Managed Environment

If the Client elects not to use Tech for VIPs managed infrastructure, the Client assumes full responsibility for the system environment.

6.2 Client Responsibilities

The Client is responsible for all infrastructure and operational services, including:

  • Hosting and server environment
  • System availability and uptime
  • Data backup and recovery
  • Security management
  • Software updates and maintenance

6.3 Transfer of Responsibility

Responsibility transfers to the Client upon deployment outside of Tech for VIPs managed infrastructure or upon termination of managed services.

6.4 Limitation of Responsibility

Tech for VIPs is not responsible for system performance, data loss, security incidents, or operational failures outside of its managed infrastructure.

6.5 Support and Re-engagement

Any support, troubleshooting, or remediation for systems not operating within Tech for VIPs managed infrastructure requires a separate agreement.

6.6 Unsupported Operation

Systems operating outside of Tech for VIPs managed infrastructure are considered unsupported unless otherwise defined in a signed agreement.

Fees, Billing, and Payment

7.1 Fees

All fees are defined in the applicable signed agreement.

No services are provided without an agreed fee structure.

7.2 Payment Terms

Payment schedules, due dates, and billing terms are defined in the applicable signed agreement.

7.3 Late Payments

Payments not received within fifteen (15) days of the due date are considered past due.

7.4 Non-Payment Process

If payment is not received, the following process applies:

  • Written notice of non-payment will be issued
  • If payment remains outstanding, a suspension warning may be issued
  • If payment is not resolved, services may be suspended
  • Continued non-payment may result in termination of services

7.5 Suspension and Termination for Non-Payment

Tech for VIPs reserves the right to suspend or terminate services due to non-payment.

Reasonable notice will be provided prior to suspension, unless otherwise required to protect system integrity or infrastructure.

7.6 Outstanding Balances

All outstanding balances must be paid in full prior to the release of any deliverables, systems, or transition support.

7.7 Transition and Packaging Fees

If services are terminated, any work required to prepare, package, migrate, or transfer systems, data, or assets is billed separately under a new agreement.

Intellectual Property and Licensing

9.1 Ownership of Deliverables

Upon full payment, the Client is granted rights to the deliverables as defined in the applicable signed agreement.

9.2 Platform and Underlying Systems

All underlying systems, frameworks, tools, and proprietary components developed or used by Tech for VIPs remain the sole property of Tech for VIPs.

9.3 License Grant

The Client is granted a non-exclusive, non-transferable license to use the delivered system for its intended purpose.

9.4 Restrictions

The Client may not copy, resell, distribute, or create derivative works of proprietary components owned by Tech for VIPs without written permission.

9.5 Third-Party Components

Third-party software, plugins, or services are subject to their respective licenses and terms. The Client is responsible for compliance with those terms.

Access, Control, and Termination

10.1 Access Control

Tech for VIPs maintains administrative control over systems within its managed infrastructure.

Client access is limited to the roles and permissions defined in the applicable signed agreement.

10.2 Access Restriction

Tech for VIPs reserves the right to restrict, suspend, or remove access as required to protect system stability, security, or infrastructure.

10.3 Non-Payment Enforcement

Access may be restricted or suspended in accordance with the non-payment process defined in Section 7.

10.4 Termination

Either party may terminate services as defined in the applicable signed agreement.

10.5 Effect of Termination

Upon termination:

  • All outstanding balances become immediately due
  • Access to systems may be restricted or removed
  • Services will cease

10.6 Transition and Handoff

Any transition, migration, packaging, or transfer of systems, data, or assets requires a separate agreement and is not included in termination.

10.7 Immediate Action for Risk

Tech for VIPs may immediately restrict or suspend access without notice if necessary to protect system integrity, security, or infrastructure.

Legal Protections

11.1 Limitation of Liability

To the maximum extent permitted by law, Tech for VIPs is not liable for any indirect, incidental, special, consequential, or punitive damages.

Total liability is limited to the amount paid by the Client under the applicable signed agreement.

11.2 Excluded Damages

Tech for VIPs is not liable for:

  • Loss of revenue or profits
  • Business interruption
  • Data loss, corruption, or unauthorized access
  • Loss of business opportunity

11.3 Indemnification

The Client agrees to indemnify and hold harmless Tech for VIPs from any claims, damages, or liabilities arising from:

  • Client-provided content
  • Client use of the system
  • Violation of applicable laws or third-party rights

11.4 No Warranty

All services are provided “as is” unless explicitly defined otherwise in the applicable signed agreement.

No guarantees are made regarding performance, availability, or outcomes.

11.5 Force Majeure

Tech for VIPs is not liable for delays or failures caused by events beyond reasonable control, including natural disasters, infrastructure failures, cyber attacks, denial of service events, or third-party service disruptions.

General Terms

12.1 Independent Contractor

Tech for VIPs operates as an independent contractor and not as an employee, partner, or agent of the Client.

12.2 Assignment

The Client may not assign or transfer this agreement without prior written consent from Tech for VIPs.

12.3 Severability

If any provision is found to be invalid or unenforceable, the remaining provisions remain in full effect.

12.4 Entire Agreement

These Terms, together with the applicable signed agreement, constitute the entire understanding between the parties regarding the services.

12.5 Survival

Provisions that by their nature should survive termination will remain in effect, including payment obligations, intellectual property, and limitation of liability.